Your Privacy Matters
We are committed to protecting your personal information and being transparent about how we collect, use, and safeguard your data.
Last Updated: December 17, 2025
Table of Contents
Introduction
Welcome to Nxtbeings ("we," "our," or "us"). We are committed to protecting your privacy and ensuring you have a positive experience on our platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or interact with our platform.
By using Nxtbeings, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.
Information We Collect
Personal Information
We collect information that you provide directly to us, including:
- Name, email address, phone number, and contact information
- Professional profile information, work history, and portfolio details
- Payment and billing information (processed securely through third-party providers)
- Account credentials and authentication information
- Job descriptions, project requirements, and hiring preferences
- Communication records, messages, and feedback
Automatically Collected Information
When you use our services, we automatically collect certain information, including:
- Device information (IP address, browser type, operating system)
- Usage data (pages visited, time spent, interactions)
- Cookies and similar tracking technologies
- Location data (if permitted)
- Log files and analytics data
Interview and Screening Data
For our AI HR services (IntelliScreen AI), we collect and process interview recordings, candidate responses, behavioral analysis data, and cheating detection metrics. This data is used solely for screening and evaluation purposes and is stored securely in accordance with applicable data protection laws.
How We Use Your Information
We use the information we collect for the following purposes:
- Service Delivery: To provide, maintain, and improve our platform and services
- Matching: To connect companies with suitable talent and vice versa
- Communication: To send you updates, notifications, and respond to your inquiries
- Authentication: To verify your identity and secure your account
- Payment Processing: To process transactions and manage billing
- Analytics: To analyze usage patterns and improve user experience
- Legal Compliance: To comply with legal obligations and enforce our terms
- Fraud Prevention: To detect and prevent fraudulent activities
- AI Services: To power our AI interview screening and analysis features
Information Sharing and Disclosure
We do not sell your personal information. We may share your information in the following circumstances:
With Your Consent
We share information when you explicitly consent, such as when you apply for a position or when a company views your profile.
Service Providers
We may share information with trusted third-party service providers who assist us in operating our platform, conducting business, or serving our users (e.g., cloud hosting, payment processing, analytics).
Legal Requirements
We may disclose information if required by law, court order, or government regulation, or to protect our rights, property, or safety.
Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction.
Data Security
We implement industry-standard security measures to protect your information, including:
- Encryption of data in transit and at rest
- Secure authentication and access controls
- Regular security audits and vulnerability assessments
- Employee training on data protection
- Compliance with industry security standards
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security.
Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information:
- Access: Request access to your personal information
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information
- Portability: Request transfer of your data to another service
- Opt-Out: Unsubscribe from marketing communications
- Cookie Preferences: Manage cookie settings through your browser
To exercise these rights, please contact us at privacy@nxtbeings.com.
Data Retention
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Factors we consider when determining retention periods include:
- The nature and sensitivity of the information
- The purposes for which we process the information
- Legal and regulatory requirements
- The potential risk of harm from unauthorized use or disclosure
When you delete your account, we will delete or anonymize your personal information, except where we are required to retain it for legal or legitimate business purposes.
Children's Privacy
Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately, and we will take steps to delete such information.
International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. We take appropriate safeguards to ensure that your information receives an adequate level of protection, including:
- Standard contractual clauses
- Adequacy decisions by relevant authorities
- Other legally recognized transfer mechanisms
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by:
- Posting the updated policy on this page
- Updating the "Last Updated" date at the top of this policy
- Sending you an email notification (for significant changes)
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
General Inquiries
contact@nxtbeings.com